5 Reasons Your Staffing Agency Must Outsource Its Invoicing Process

AdminAssist December 22, 2021
7-minute read
paid invoice

Invoice processing is a critical administrative duty that often gets overlooked. Not only that, but it's something that if not managed correctly, can ruin your business with just a couple of simple mistakes!

One of the best ways to avoid both simple and big mistakes is to outsource your invoicing process. The last thing you want your company to do is to mess up its invoices and lose thousands to millions of dollars!

Today we are going to talk about how outsourcing your invoicing process can help your staffing agency.

Let's take a look!

1. Lower Costs for Your Agency

One of the main reasons to outsource invoicing process is to save money. When you outsource, you are essentially transferring the responsibility of creating and sending invoices over to a team that is specially equipped and trained to do just that.

This team will likely have more experience and knowledge when it comes to invoicing than hiring someone in-house. Which will result in quicker, more accurate invoices - meaning fewer mistakes and less hassle for you down the line.

In addition, this team will also likely have access to better tools and software which will make the entire process run even more smoothly and efficiently.

Lower Labor Costs

On top of the previous savings, you can also cut your labor costs.

By choosing an outsource invoicing provider, you can also help to save on labor costs. Because the team processing your invoices will be specialized in this task, they will be able to do it more quickly and accurately than someone on your staff who may have other duties to attend to as well.

This means that you can save money on labor costs - which is an added bonus that every business owner wants to have. Back office services such as this can result in significant cost savings for your agency.

2. Better Accuracy and Precision

Invoicing is all about accuracy and precision. One mistake can mean delayed payments, missed opportunities, and even lost customers.

When you outsource invoicing, you are transferring the responsibility to a team that is experienced in this field and knows how to handle invoices with the utmost accuracy and precision.

In addition, this team will be dedicated solely to the task of invoicing, meaning that they will not be distracted by other duties. This also allows for more accurate and exact invoices.

This means that you can avoid costly mistakes and ensure that your payments are processed quickly and without issue.

3. Improved Approval Process

In the perfect world, you want your approval process to be simplified with a quick and swift turnaround time. When you outsource your invoice processing, those payment cycle times become short and simplified because you have experts with years of experience handling it for you.

Specialized staffing agencies will oftentimes use a combination of automated invoice processing along with their expert-level trained employees to bring a perfected streamlined process.

This streamlined approval process means that approvals happen quickly and without any delay. In addition, it also eliminates the need for multiple emails and paper copies of invoices - which can often get lost in the shuffle.

The last thing that anyone wants is delayed invoices and payments. A streamlined approval process is only going to help everyone.

4. Cycle Times Become Quicker

When you outsource your invoicing process, you are also outsourcing the data entry and conversion process. This means that your team will be able to quickly and easily access all of your invoices - regardless of their format.

In addition, they will also be able to standardize all of your invoices into one uniform format, making it easier for you to keep track of everything.

This process leads to shorter cycle times due to faster and more efficient processing of invoice data. This is a huge plus for any business!

Shorter payment cycle times mean that you can get paid sooner - which as we've already mentioned, keeps everyone happy.

5. Improved Moral and Business Mindset

Lastly, by choosing an outsource invoicing provider, you can improve employee morale and business mindset. This comes in several different ways.

Peace of Mind

When you outsource your invoicing process, you are gaining peace of mind knowing that you will be receiving faster and more accurate payments.

This is something that everyone desires - to get paid quickly. Outsourcing your invoicing to a team that can do it better than anyone else ensures that this dream becomes a reality.

Keeps You Focused

When you outsource your invoicing process, you are freeing up time for your team to focus on the core activities that will help your staffing company grow.

This means that they will have more time to find new customers, create relationships, and generate business.

All of which are essential in order to improve your bottom line.

Improved Value

By partnering with a company to invoice for you, you can provide greater value for customers. Since your operational services are being handled by extended team members, you can focus more time on developing relationships with current and potential customers.

This enhances the value of your services, resulting in repeat business.

Increase Flexibility

Last but not least, outsourcing your invoicing process allows you to increase your flexibility.

This is important in the ever-changing world of business. When needs change, you can easily adapt and change with them - all without having to worry about your invoicing process.

In today's economy, it is more important than ever to be flexible and able to change with the times. Outsourcing your invoicing can help you do just that!

Outsourcing Your Invoicing Process

Outsourcing your invoicing process is the best way to ensure that your employees are getting paid on time. It also frees up valuable resources for staff members to focus on other core activities or services, while simultaneously providing greater value and improved morale.

Outsourcing your invoices will help you stay flexible in an ever-changing world of business - which can be difficult without considering how it impacts various aspects of a company's operation like staffing. Last but certainly not least, it's going to save your company money, especially in the long run.

If you have questions about outsourcing your invoicing process or if you are ready to get started, let us know. We're here to help you grow your business the right way!